Is Virtual Cathy’s Admini™ System
a good fit for you?
Are you looking for help but don’t quite need a one-on-one assistant to manage? Do you have a full list of general admin and marketing tasks that could be easily handed off with a few instructions? If so, we have the perfect solution! Our Virtual Cathy Admini System gives you the ability to submit tasks through your Virtual Cathy account (on this very website!) which will then be distributed to one of our many skilled Virtual Assistants.
How it works
Submit details for your task or project using Virtual Cathy’s Admini System (using your computer or mobile device)
Your work gets assigned to the best VA for the job
We get to work!
You receive your completed admin and marketing tasks
This system was built to complete many tasks by many assistants in a shortened amount of time. As the saying goes, many hands make light work.
Provide details for the task or project, include any attachments or links we would need to complete the work and voila! We will send you back the completed task within your specified deadline. Communication and follow up questions on your work will be done directly through the Admini System.
Quick disclaimer: If you prefer having your work completed by one VA versus a team of VAs, or your tasks require indepth knowledge of your company operations and processes, our Executive Assisting services may be a better fit for you!
What kind of work is a great fit for the Admini System?
Where do you need help?
- Podcasts to appear on as a guest
- Potential leads (by area, specialty, etc.)
- Potential Speaker engagements
- Program comparisons
- Social Media post scheduling with copy/graphics/schedule provided
- Schedule and input blog content with content provided
- Social Media Analytics
- Social Media engagement(follows/likes/comments)
- Newsletter creation with content provided
- Create Newsletter templates
- Creating SOP's (via loom walkthrough or specific program access)
- Setting up CRMs, PM systems
- Data entry projects
- Document creation or modification
- Transcription/Meeting Minutes with recording provided
- Email signature creation or modification
- Email organization/cleanup
- Import/Export files
- Create Surveys
- CRM work/calls
- Pull Reports
- Invoicing Prep
- Outbound calling with scripts provided
- Website updates
- Ecommerce product updates
- Database cleanup/organization
- Monthly mailing/email prep
- Gather customer/consumer reviews
- Online File organization
- Website Updates
- Landing Page updates or creation
- Website Evaluation
Use our easy-to-use online ticketing system to work with our skilled VAs!
Great question! A good rule of thumb to determine which is a better fit for your current needs would be based on the type of work you’re looking to outsource. If you have work that, for security purposes, should be handled by the same individual, prefer to communicate directly using your primary communication method with your VA , or if your tasks require interaction with your clients/customers/patients, then Virtual Cathy’s Executive Assisting Services would be a better fit.
Yes, there’s a Privacy Section in each task that is fully encrypted and secure for this type of information.
Absolutely! Each task can be listed as either a one-time or recurring task. All recurring tasks can be left as an open, active task for as long as you need, while any one-time tasks will be closed when completed.
Most tasks that take 1-4 hours can be done within two business days. For any projects or tasks that take more than 4 hours with a 2-day-or-less turnaround, it would be marked as a rush project and hours will be tracked at time and a half.
We completely understand that our clients’ needs change which is why we make our services so flexible! When you are ready to move forward with your own virtual assistant, let us know and we will upgrade you to our Executive Assisting Services.
We love working with our clients
What Our Clients Say About Us
I was recently struggling with creating automated processes within my customers relations management software. I was far too busy servicing my customers to put in the time and energy and work it took to learn how the CRM works and how to best automate my processes with in it. The team at Virtual Cathy put in the time to learn how the system works and put everything in place to make it easy for me. They even took on the difficult task of teaching me how to use it and I can say without a doubt it’s already saving me hours of time. Virtual Cathy has been a lifesaver!
I have been working with Virtual Cathy since March 2019 and have nothing but nice things to say. My personal virtual assistant has been a game changer. She helps me with a huge range of important administrative jobs, including invoicing clients, scheduling, voicemail and email review and follow up and keeping me on track. Working with her has freed up time for me to work on my business and I feel so much more productive. I highly recommend!
I had the pleasure of working with Virtual Cathy during a time I really needed additional administrative help for my national training company. Not only did she assist me in revamping my training documents, prioritize emails, send out weekly newsletters, recruit staff, and track documentation, we also collaborated in the creation of forms, procedures, and other business practices. She was a joy to work with! I would recommend her and her team to other solo entrepreneurs looking for remote support for their businesses.
We brought Cathy on to answer overflow calls when the office was to busy. Within the first 24 hours, Virtual Cathy was handling ALL our incoming phone traffic, as well as adding notes directly into our cloud software. Virtual Cathy has since surpassed all our requests to date, & operates so smoothly that our client base hasn't noticed the transition. I cannot recommend Virtual Cathy enough, & look forward to her team helping us serve our customers better.
I am a solo-preneur with a busy naturopathic practice, and my Virtual Cathy has made a huge difference in my stress levels and work-life balance! My virtual assistant was already HIPAA trained & proficient with my online systems (Wix, ChARM, Google Voice). I have so much more free time in my week and have complete trust in my virtual assistant. She takes on takes on new tasks with ease. I am so thankful. The only thing I would change is that I should have hired a Virtual Cathy years earlier!